Talent Viet

* This is a temporary vacancy, work on a 6-month contract.

Job Summary:
•    Perform secretarial and administrative duties for BOM. Require some knowledge of company policies and procedures.
•    Work requires some analysis and use of initiative and independent judgment. May make contacts of a sensitive, complex, and sometimes confidential nature both inside and outside of company.

Responsibilities:
•    Perform secretarial and administrative duties for BOM.
•    Answer all the phone called by foreigners and connect to the right line.
•    Translate documents to and from Vietnamese and English as BOM’s requirement.
•    Arranges use of conference rooms and use of outside facilities. And serves as a contact to people inside and outside the company.
•    Setting up Live meeting/ conference call when required.
•    Attend the meeting and prepare the minutes of meeting when required.
•    Coordinates the schedules, making appointments and establishing agendas.
•    Control & arrange transportation for all employees and visitors. Manage taxi card for the departments.
•    Control official documents: Letter to outside; receive and distribute incoming letters, documents.
•    Contact local authorities for legal procedures and create good relationship with local Authority.
•    Handles all confidential material relevant to company operations.
•    Collaborates with various staffs and departments in preparing special projects.
•    Arranging meetings and travel for BOM. Maintaining records of files.
•    Manage overseas or domestic travel procedures for VN employees: passport, visa, air-ticket, travel insurance, hotel reservation, transportation and accommodation, etc.
•    Manage for visiting of expatriates: visa, booking hotel & immigration services, etc. Carry out work permit, residence card for foreigner.
•    Others: Perform special projects or assignments as BOM’s requirements