Department: Contract Service
Report to: HR Manager
• Manage the administrative activities of the overall organization so that administrative procedure and equipment, supplies, other resources are used effectively and efficiently.
• Manage and control Finance & Accounting area for the company to ensure that all transaction, systems and procedures comply with regulation, accounting principles and standard.
• From time to time, support other activities such as IT, HSE, Health check, Medical insurance, yearly meeting organisation… other business related.
• Office equipment and supply: plan, review, procure and control the inventories based on company policy.
• Handle all finance related activities, such as communication with banker, keeping records and documents, control transaction
• Review the daily transactions and the details of all accounts to ensure that they are compliance with the accounting standard
• Collaborate with banks for all Company’s transactions, facilities and Treasury.
• Control all Accounting and Finance works to comply with Group Finance Manual and Local Finance Procedure and policies.
• Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently.
• Liaise with functional or operational area managers to ensure that office administration programs and activities are appropriate for the current business needs.
• Plan, priorities manage maintenance activities and upgrades to equipment, facilities and systems.
• Ad-hoc tasks based on actual situation.
• HSE: To coordinate & ensure Vesuvius standard HSE items, norms and targets in relation to SIO, SIOPA, Safety audits, Risk Assessments and mitigation, etc. are being followed at all customer sites in the country.
• Maintaining company Assets: To ensure proper maintenance & up keep of all assets (systems, equipment, machines) deployed by the organization at the customer sites and report on quarterly basis.
• Monthly Report: To prepare & submit detailed monthly report to superior by 1st week of every month as per the standard reporting format.
• Compliance and Professional Ethics: To ensure strict compliance of Approval procedures implemented by all local staff from time to time and maintain highest standard of moral & professional ethics as per Company’s ABC Policy and Corporate Code of Conduct.
Qualifications
• College or university graduated
• Prefer graduated in Finance, Accounting, HR, Foreign Trade, Business or related field
Experience
• Prefer at least 1 year in administrator, finance, accounting, purchasing, HR, import/export department
Knowledge
• Knowledge in Labor Law and Regulation.
• Knowledge on Supply Chain and Logistic are advantage
Skills & Behaviour
• Good communication in English/Vietnamese/Chinese
• Good Excel/Word, email & reporting skill
• Able to work independently, good analytical skills and customer relationship
